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The Office of Career Services
Library Building, Room 429 & 430
222-05 56th Avenue
Bayside, NY 11364
Phone: (718) 631-6297

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Occupation Info


Event / Convention Planner

Overview: They coordinate activities of all hotel facilities and employees responsible for servicing and catering to the needs of attendees of a conference, convention or meeting. They negotiate with executives of an organization, club or professional association to decide upon dates, services and costs.
Duties: They meet with representatives of the organizations planning the convention, conference or meeting. Negotiate services such as ballrooms, audio-video equipment, rooms and meals.

They arrange for exhibits to be displayed and provide facilities for dining, entertainment, special lighting, bar drinks and snacks. Coordinate all furniture and seating needs.

Contract for all special skills needed to conduct the convention such as electricians, computer experts and carpenters to erect exhibits and displays. Manage hotel employees who are assisting.

Manage hotel's financial affairs for each convention to assure profits. Inspect all convention exhibits for safety. Arrange for permits needed for exhibits that could create fire hazards.

Degree(s): A.A.S. Management: Marketing Concentration 
A.A.S. Management: Real Estate-Insurance Concentration 
A.S. Business Administration (Accounting and Marketing) 
Job Outlook: Employment of convention/hotel events coordinator is expected to grow faster than average through 2018. As businesses and organizations become increasingly international, meetings and conventions become even more important.
Starting Salary: Managers may also earn an additional 10% to 15% bonus based on their hotel's profits.
Salary Range (National Average): $28,000 to $33,000
Growth: Growth
Education Level: Training for this occupation generally requires an Associate Degree from a 2 year or community college.
Additional Training/Education: A bachelor's degree in hotel administration provides an especially strong preparation for a career in hotel management. However, many hotels will accept a 2-year associate degree. A liberal arts degree is often considered adequate when coupled with hotel experience in hotel administration either through a college internship or part-time work.
Recommended Skills:
  • Actively looking for ways to help people.
  • Paying attention to what other people are saying, and taking time to understand the points being made.
  • Assigning duties to others, motivating them, and evaluating their performance.
  • The ability to make appropriate use of equipment and materials to get a job done.
  • Allocating and budgeting your time for different tasks so that things get done when needed.
  • Being aware of the reactions of others, and understanding why they react the way they do.
  • The ability to understand complex written paragraphs, instructions, or reports.
  • Using logic to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Talking, giving speeches, or speaking in a group to convey information, explain ideas, or give instructions.
  • Composing and communicating your ideas in written form.
Recommended Values:
  • Persuading and influencing others to change their attitudes, behavior, and/or opinions.
  • Having a routine job where the duties are very predictable and not likely to change over a long period of time.
 

* National data collected by the Department of Labor between 2008-2012.
* For New York salary data information please click here
* For New York green job information please click here.

Understanding acquiring positions in this field may be enhanced through continuing academic study (i.e. earning a baccalaureate or a master's degree) and/or work experience in the field, Queensborough Community College has established transfer agreements with other institutions for students who wish to further pursue their educational goals. Students are highly encouraged to meet with one of our Career Services to fully understand the opportunities available through study in their degree program.